Selma Cemetery District
              2430 Floral Ave. Selma CA 93662
Call Us: 559-896-2412
FAX: 559-896-3349
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SELMA CEMETERY DISTRICT
2430 Floral Ave. /P.O. Box 1383 Selma, CA 93662
*(559)896-2412*Fax (559)896-3349*Email: selmacem1@yahoo.com
Regular Meeting of the
BOARD OF TRUSTEES
Thursday September 28, 2017
4:30p.m.
AGENDA
1. Call to Order:
2. Roll Call: Chair: Robert Allen
                   Vice-Chair: Una Tristan
                   Trustee: Ron Baker
                   Trustee: Alan Langstraat
                   Trustee: Alfonso Caro
Staff Present: General Manager: Sandi Miller

Date of Next Board Meeting: Thursday October 26, 2017
3. Public Comment: Members of the general public may address the
Board of Trustees.
Please be advised, the Brown Act prohibits action on items that are not listed on
the agenda, or properly added to the agenda under the provisions of the Brown
Act. The Board may set such items for consideration at some future Board
meeting. Members of the general public may address the Board. Please observe a
time limit of five (5) minutes pursuant to Government Code Section 54954.3(b)
CONSENT AGENDA:
All items on the consent agenda are to be routine and non-controversial. However, if
discussion is required, the item will be removed from the consent agenda and will be
discussed after the consent agenda is approved.
1. Minutes: of the Thursday July 27, 2017 Regular Meeting of the
Board of Trustees
2. Disbursements: 7/01/17 through 7/31/17
3. Disbursements: 8/01/17 through 8/31/17
OLD BUSINESS: Discussion/Action
1. Adair & Evans Audit: The staff of Adair and Evans came on
August 10, 2017. They were here until 2:30pm. Things went as
normal, with just a few changes to their policy.
2. Mausoleum: No update on this item at this point.
3. Request to place item on the Agenda: Please see the attached
copy of a request to place an item on the August agenda. I
contacted the person that requested this item to inform her we
would not be meeting in August and that we will cover this item at
the September meeting.
4. CAPC Education Conference: I signed Chairman Robert Allen,
Vice-Chair Una Tristan and myself up for this conference. I also
made the hotel reservations. Since that time Vice-Chair Una
Tristan informed me she was not going to be able to attend. I have
requested a refund of the fees and the check has been sent.
NEW BUSINESS: Discussion/Action
1. Property Up-date: We have received another check from Sun Maid
in the amount of $913.91. We have also received the paper form
them for this year’s corp. Glenn Martin the lessee is expecting a
much better crop this year.
2. Board of Supervisors meeting: Per he request of the board please
see the attached minutes from that meeting.
3. Request to Move Board meetings back to mornings: As
discussed at the last meeting a request to move our board
meetings back to mornings. We moved them to evenings so that
more public would be able to attend. Since we have had little to no
attendance a request to go back to mornings has come before the
board.
4. CAPC Board Nominations: Please see the attached form for
General Manager Sandi Miller to run for the board of directors of
CAPC once again. She currently holds the office of Secretary for
CAPC.
5. Transparency Certification: GM Sandi Miller sent all the updated
documents to renew our Transparency Certification, this has been
approved and she accepted the award at the CSDA Annual
Conference.
6. Manager’s report: Sandi Miller-General Manager: Report attached
CLOSED SESSON:
1. Personnel: Pursuant to California Government Code Section
54957. (b) 1 Evaluation, contract and consideration of raise of
General Manger. Please remember to bring your copy with your
responses from the last meeting.
2. Reportable Action:
3. Trustees’ reports:Trustee: Robert Allen
Trustee: Alfonso Caro
Trustee: Ron Baker
Trustee: Alan Langstraat
Trustee: Una Tristan
4. Adjournment:
INFORMATION REGARDING AGENDA ITEMS: Copies of the staff reports or other written
documentation relating to each item of business referred to on the agenda are on file in the office
of the District Secretary and are available for public information. Any person who has a question
concerning any of the agenda items may call the District Secretary at 559-896-2412
ADA: A person with a qualifying disability under the Americans with Disabilities Act of 1990
may request the District to provide a disability-related modification or accommodation in order to
participate in any public meeting of the District. Such assistance includes appropriate
alternative formats for the agendas and agenda packets used for any public meetings of the
District. Requests for such assistance and for agendas and agenda packets shall be made in
person, by telephone, facsimile, or written correspondence to Sandi Miller at the District office, at
least 48 hours before any public meeting of the District

Board of Trustee’s Meeting
Thursday, September 28, 2017
General Manager: Sandi Miller
Burials as of 8/31/17: 25
Preneed Contracts: 8
 Howard Ledbetter: Howard was a 30 year employee here at the
district before retiring. He passed away and his service was here on
August 30th. The entire staff attended the service.
 Bench Hit: After Howards service Trustee Ron Baker, Kathy Ingrao
and myself were walking back to the office, we heard a loud noise
and looked up to see al lady making a U-turn in the road and she
had backed into a bench. She didn’t damage it but did knock it off
its foundation. I called Beer Monuments to come and set it back
upright. This is the second time that bench has been hit.
 Copier: Our desk top all-in-one printer that we use to make copies
and scan for board meetings started going out. So I talked to
Chairman Robert Allen about who the Chamber uses. He gave me
the information. I contacted them and looked around on the
internet to check prices. I went with California Business Machines.
I purchased the copier and am paying monthly for the service. I
had looked at the numbers and the copier will pay for itself with in
the first year.
 Property Update: I spoke with Char of Tucker and Associates, she
hasn’t found a renter as of yet. Most of the people want to have a
dog because of it being in the country. She has an application she
is working on, but the people had asked about a dog and when she
said no dogs. They said they didn’t have one.
 LAFCO MSR: Two staff members from LAFCO came by to go over
the new MSR( Municipal Service Review). I have proof read it and
everything seems to be correct. They were impressed by our
district. Said so many are run incorrectly.
 Burleson Service: On Thursday August 3rd, I received a phone call
from the granddaughter of this gentleman. She was very upset that
someone had taken her grandpa’s license plate holder, banner and
casino card off his grave in the middle of the day. After the call I
checked with Grounds Supervisor Álvaro about the items. The
same funeral home was here with another service so he went to
talk with them. It turned out that the funeral director had taken
the items back to their office and hadn’t called the family. I called
the granddaughter back and she was very happy to have the items
back. She apologized many times for what she had said to me.
 Marquez Service: I received a call from the funeral director that
the family had open containers of beer at the service. She had
asked them to put it away but they refused. I told her I would come
down there. She informed the family that I was coming and they
put it away. After making sure there were no more open containers
at the service, I had Grounds supervisor Alvaro Salazar stay at the
service until the service was complete and the grave was closed.
 Cemetery Area Meeting: Visalia Cemetery has started up the area
meetings for cemeteries alone. Please see the attached area
meeting agenda for Saturday October 21, 2017.






SELMA CEMETERY DISTRICT
RECORD OF THE BOARD OF TRUSTEES
Regular Meeting
Thursday July 27, 2017 Consent Agenda1
4:30p.m.
1. Call to Order: 4:30PM
2. Roll Call: Chair: Robert Allen -Present
                    Vice-Chair: Una Tristan - Absent
                    Trustee: Ron Baker - Present
                    Trustee: Alan Langstraat - Present
                    Trustee: Alfonso Caro - Absent
Staff Present: General Manager: Sandi Miller - Present

Date of Next Board Meeting: Thursday August 24, 2017
(GM Sandi Miller is to attend a CSDA meeting on this date)

Meeting to be canceled. Call Special Meeting for anything urgent.

3. Public Comment: Members of the general public may address the
Board of Trustees.
No members of the public present at this meeting
CONSENT AGENDA:
1. Minutes: of the Thursday June 22, 2017 Regular Meeting of the
Board of Trustees
2. Disbursements: 6/01/17 through 6/30/17
Motion to accept the Consent Agenda as presented by Trustee
Ron Baker, Second by Trustee Alan Langstraat. Vote: - AYE ,
Chair Robert Allen – AYE - Trustee Ron Baker - AYE– Trustee
Alan Langstraat – AYE, – Vice-Chair Una Tristan Absent-
Trustee Alfonso Caro-Absent Motion Carried
OLD BUSINESS: Discussion/Action
1. Preliminary Budget: Please see attached final budget.
Motion to accept the Final Budget as presented by
Trustee Alan Langstraat, Second by Trustee Ron Baker. Vote:
- AYE , Chair Robert Allen – AYE - Trustee Ron Baker - AYE–
Trustee Alan Langstraat – AYE, – Vice-Chair Una Tristan
Absent-Trustee Alfonso Caro-Absent Motion Carried
2. Employee Handbook for 2017/18: Your copy of the employee
handbook will be available at the board meeting. GM Sandi Miller
reported that she had gone over the changes in the handbook with
the staff on Monday 7/24/17. The staff also signed their At Will
paper work and Consent to drug testing as they normally do each
year.
3. Adair & Evans Audit: Audit preparation has started and the
onsite visit is scheduled for August 10, 2017. They are generally
here one full day. Gm Sandi Miller reported that the office has 90%
of the needed items ready for the auditors and they will do their
field work at the office on August 10, 2017.
4. Mausoleum: Request for bids and the News Paper ad will go out
the first part of August. GM Sandi Miller reported that since there
are new limits to the contract labor she will have Bruce give us an
estimate on the repairs before going out to bid.
NEW BUSINESS: Discussion/Action
1. Tax Funds: Our final amount of property tax was $199,200.88.
The funds were drawn and deposited into our Main account on
July 7th.
There was a discrepancy in the amount of property tax we had
coming to the district. After speaking with Special Accounting it was
explained that the difference was a cleanup of the accounts by their
auditors and that the $199,200.88 is the correct amount. Gm Sandi
Miller left the $200.88 in the account and deposited the $199,000.00
into our general account.
2. Request to place item on the Agenda: Please see the attached
copy of a request to place an item on the August agenda. This item
will be placed on the next meeting agenda. GM Sandi Miller was
instructed to figure out the cost of the rose trees and the cost for
maintain the trees, how much longer it will take to mow around the
trees.
3. CAPC Education Conference: Please see attached information
about the conference. I will need to know at the meeting if you plan
to attend this conference rooms are going fast and they are unable
to get more due to other events going on in Sacramento at the
same time. Chairman Robert Allen will be attending this conference,
GM Sandi Miller will check with Vice-Chair Una Tristan to see if she
will be attending and make the needed arrangements.
4. Manager’s report:
Sandi Miller-General Manager:
Burials as of 6/30/17: 181/GM Sandi Miller reported the ending
number was actually 184
Preneed Contracts: 13
 July 3rd: Channel 24 and 47 were at the cemetery by about
6pm. It aired at the 11 o’clock news. The office has been
multiple calls about the newspaper article and the Channel
26 airing of what happens at the cemetery on the 3rd of July.
People still came onto the grounds but not as many as
normally come out. They did not move the barricades and
drive into the cemetery from what I saw and have been told.
The church only picked up and left by the gate 3 large
garbage bags of trash this year. The Newspaper called to do a
follow up on what happened that night.
 Property Up-date: I spoke with Char and she has not yet
found a suitable renter for the house. She did inform me that
the relator that presented the offer at the June meeting
inquired into leasing the property. She informed them that it
is already leased.
 Kittens on Grounds: On July 2nd, grounds man Henry Luna
came to the office, he had found two kittens in our A block.
One was dead the other in bad shape. Animal control was
called and we were told someone had set the kittens on fire
and then tried to drown them on the property. We do not
know who did this.
 Security Companies: Since the airing of what goes on at the
cemetery we have had a few security companies call or come
by. None have given me a cost amount. I received an email
from Madera Cemetery they seem to be having most of the
same issues as we do. So I contacted the manager to see
what security company they use. The company is local and
won’t travel this far.
 Area Meetings: Geneva from the Visalia Cemetery called me
and they would like to see us start back with the area
meetings that are just the cemetery districts. They are
hoping to have another dinner in September or October. She
has asked me if I would speak on a subject at that dinner.
 Grass Planting: We are having some issues with families
planting tall fescue grass on their graves, the problem is that
as soon as we mow the grass dies and the family is upset.
We give them a copy of the rules that says they can’t
maintain their own graves and explain that we do not mow
high enough for that type of grass.
CLOSED SESSON:
1. Personnel: Pursuant to California Government Code Section
54957. (b) 1 Evaluation, contract and consideration of raise of
General Manger. Please remember to bring your copy with your
responses from the last meeting.
2. Reportable Action: No reportable action at this time, evaluation will
be done when the full board is present.
3. Trustees’ reports:Trustee: Robert Allen- Nothing
Trustee: Alfonso Caro - Absent
Trustee: Ron Baker – Would like to see the
meetings go back to morning meetings. People work and staff has put in
a full 8 hours by the time the meeting starts. Chairman Robert Allen said
that 8:00am or earlier works for him. 7:30 am seemed to work for those
present.
Trustee: Alan Langstraat- Asked about the
watering at the North again. GM Sandi Miller informed him she had
spoken with Grounds Supervisor Alvaro Salazar about it. He said they
had turned that section off to finish the vacuuming and it hadn’t been
turned back on. It is back on now and you can see the grass is starting
to turn green again.
Trustee: Una Tristan- Absent
Motion to adjourn by Trustee Alan Langstraat, Seconded by Trustee Ron
Baker.
4. Adjournment: 5:23pm
Respectfully submitted
Sandi Miller
General Manager-recording secretary
Robert Allen
Chairman of the Board